Using Your Content Management System (CMS)

How to use your CMS to create new posts and edit existing ones.

Table of Contents

In this manual, we will demonstrate how to use your CMS to create new posts and edit existing ones. 

This is the core of your content management system and will enable you to create an SEO-optimized, resource-rich platform with the use of categories and tags.


All Posts

All posts in the first menu option under posts. Here you can view all your post content. 

At a quick glance, you can see the titles, authors, categories, tags, post dates, SEO scores, and readability scores. 

Clicking on a post title will allow you to edit the content of the post.

Use the filters at the top of the page to sort your content by date, category, SEO score, and readability score. 

Alongside searching your posts (right), you can also use the checkboxes to group select posts and perform bulk actions from the bulk actions menu (left).


Quick Edit

When working in the all posts view, you may want to make quick edits to certain post metadata & information such as tags, categories, or publishing status.

To do this for a single post, you can hover over and select ‘quick edit’ from the post you wish to edit. 

Alternatively, you can use bulk actions to select multiple items you want to edit.

NOTE: You can also edit the post content, bin the post, or view the post from this same menu.

The quick edit window will be displayed and you can make changes to a few pieces of metadata. Remember that multiple posts will have the same data changed to match.

Press update to confirm any changes (This will permanently overwrite any previous data). Cancel to keep current data and make no changes.


Add New Post

To build your content platform you will need to regularly add new posts. The following steps outline how to create a new post, correctly formatted, with SEO optimization.

Click add “New Post” from the dashboard menu and you will be taken to this page.

Here you will begin to craft your content using the WordPress Editor.

Adding a New Post using the WordPress Gutenberg Editor

For a fully comprehensive guide to the WordPress editor & blocks visit this link https://wordpress.org/support/article/wordpress-editor/

Fullscreen Mode

To adjust how you work in the Editor, you can change some options in the settings menu. The main one you may wish to change is the fullscreen mode. To adjust this, do the following;

Click on the kebab (⋮) icon located on the top right of the screen. Click the “Fullscreen Mode” button to toggle the mode. (see video)

PRODUCTIVITY TIP: Use the shortcut Ctrl+Shift+Alt+F to toggle fullscreen mode.

When working in fullscreen mode, use the “W” WordPress logo on the top left-hand side to navigate back to the dashboard.

WordPress Logo

Title

First, add a name for the title of the post. Make sure that it is unique.

For example, if you were sharing a post with your latest music video embedded from YouTube; “Song Name – Lyric Video” or “Song Name – Live” would be appropriate titles. But, if you’re sharing a blog post about how to write a hit song; “How To Write A Hit Song” or “Writing A Hit Song – A How To Guide” are good titles.

For better search engine optimization (SEO) we recommend using a keyphrase that you want the post to rank for (i.e. appear when people search for it by phrase). 

This could be a short word (e.g. your song name) or a “long tail” keyphrase that might get searched online like “how to write a hit song”. These keywords or phrases should be used in titles and appear a few times in your content. 

Keep this in mind when naming your posts and you can always edit an old title to be more SEO friendly. 

We will cover more on best practices for Post SEO in section 2.5.


Saving Drafts

After naming your post we recommend saving a draft of your post before moving ahead. 

This will populate the post in your “All Posts” view and allow you to make edits in the future. 

It is good practice to make intermittent saves during drafting before publishing in case you lose your internet connection or have other issues that could disrupt your productivity.


Content Blocks

Next, we will look at content blocks and how they can be used to simply build a vibrant and engaging piece of content.

Content blocks are pieces of text, image, video, or other widgets that make up your overall post content. WordPress has a number of useful blocks available but you will most likely only use a few to create content. These blocks can be rearranged, formatted, and used in creative ways to enhance your posts. 

Clicking on the add block “+” icon will pull up a menu where you can browse most used or search blocks. Clicking “browse all” will bring up a side browser.

We have provided a list of the blocks we recommend using in your posts below but feel free to experiment with other options too.

Text

  • Paragraph
  • Heading
  • List
  • Quote
  • Pullquote
  • Verse

Media

  • Image
  • Gallery
  • Audio
  • Cover
  • Media & Text
  • Video

Embeds

  • Twitter
  • YouTube
  • SoundCloud
  • Spotify
  • Vimeo
  • TikTok

PRODUCTIVITY TIP: As an alternative to hitting the add block “+” icon, you can type a “/” in an empty block followed by the name of the block that you want to insert. This is a much faster way to add new blocks.

Each block has its own formatting options that can be accessed from the block tab in the right-hand sidebar. Use these options to get your content looking just right.

SEO TIP: Remember to include your focus keyphrase a couple of times when writing your content.


Post Meta

Post metadata is the information that helps create a resource-rich environment that is easily navigable when users browse around your site. 

Alongside basic post information such as visibility and URLs (a.k.a. “slug” or “permalink”). Your post should include data for categories, tags, featured images, and excerpts. 

Status & Visibility

Permalink

Categories

Tags

Featured Image

Excerpt

Post SEO – Yoast

Focus Keyphrase

Google Preview

SEO Title

Slug

Meta Description

SEO Analysis

Category & Tag Management

ACTIONABLE INSIGHTS FOR IMPROVING YOUR DIGITAL MUSIC STRATEGY.

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